A Quick and Easy Guide to InBusiness Lite Banking FBT
2-16-21
A Quick and Easy Guide to InBusiness Lite Banking
Member FDIC
II
Published by Murphy & Company, Inc. 13610 Barrett Office Dr
St. Louis, MO 63021 www.mcompany.com
© 2009-2021 Murphy & Company, Inc. Microsoft, Microsoft Money, Windows and Internet Explorer are registered trademarks of Microsoft Corporation. Firefox is a registered trademark of the Mozilla Foundation. Quicken is a registered trademark of Intuit, Inc. Macintosh is a registered trademark of Apple Computer, Inc. Adobe Reader is a registered trademark of Adobe Systems, Inc. © 2012 Portions of this guide were written by Q2eBanking. Disclaimer Concepts, strategies and procedures outlined in this guide can and do change and may not be applicable to all readers. The content in this guide is not warranted to offer a particular result or benefit. Neither the author, publisher nor any other party associated with this product shall be liable for any damages arising out of the use of this guide, including but not limited to loss of profit, commercial, special, incidental or other damages. For complete product and service information, please refer to the terms, conditions and disclosures for each product and service.
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Getting Started
Welcome to InBusiness Lite with <
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Table of Contents Getting Started
InBusiness Lite Overview..............................................................................................4 Users........................................................................................................................................ 4 Recipients................................................................................................................................ 4 InBusiness Lite Transaction Types ...................................................................................... 5 Transaction Type Overview..........................................................................................5 Administration Users Overview..............................................................................................................6 User Management Overview. ............................................................................................... 7 Adding a New User ................................................................................................................ 8 Part 1 of 5: Establishing Transaction Type Rights............................................................... 9 Part 2 of 5: Disabling a Transaction Type.......................................................................... 10 Part 3 of 4: Editing Approval Limits for a Transaction Type............................................ 11 Part 4 of 5: Establishing Rights to Access Features.......................................................... 12 Part 5 of 5: Establishing Rights to Access Features.......................................................... 13 Editing an Existing User’s Rights................................................................................14 Deleting a User. ...........................................................................................................15 Transactions Recipient Overview......................................................................................................16 Part 1 of 4: Adding a Recipient............................................................................................ 17 Part 2 of 4: Recipient Account Detail.................................................................................. 18 Part 3 of 4: Beneficiary FI Detail. ........................................................................................ 19 Part 4 of 4: Intermediary FI Detail...................................................................................... 20 Editing a Recipient.......................................................................................................21 Editing a Recipient’s Templates.......................................................................................... 23 Deleting a Recipient. ...................................................................................................24 Payment Template Overview.....................................................................................25 Creating a New Payment or Template......................................................................26 Part 1 of 6: Selecting A Transaction Type.......................................................................... 26 Part 2 of 6: Info & Users. ..................................................................................................... 27 Part 3.1 of 6: Single-Recipient & Amount. ......................................................................... 28 Part 3.2 of 6: Multiple-Recipients & Amounts .................................................................. 32 Part 4 of 6: Import a File into a Template ......................................................................... 35 Part 5 of 6: Account.............................................................................................................. 36 Part 6 of 6: Review & Submit............................................................................................... 37 ACH. ....................................................................................................................................... 37 Wires...................................................................................................................................... 37
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Viewing, Approving or Canceling a Transaction. .....................................................39 Single Transaction................................................................................................................ 39 Multiple Transactions. ......................................................................................................... 40 Splitting a Payment. ....................................................................................................41 Editing or Using a Template.......................................................................................44 Deleting a Template....................................................................................................45 Payment From File. .....................................................................................................46 Tax Payment. ...............................................................................................................48 Mobile Authorizations. ...............................................................................................50 Positive Pay Introduction. ................................................................................................................52 Add a Check Confirmation. ........................................................................................53 Managing Exceptions..................................................................................................54 Advanced Positive Pay Introduction. ................................................................................................................56 Quick Exception Processing.......................................................................................57 To Upload an Issued Check File.................................................................................59 Manually Enter a Check..............................................................................................60 Void a Check.................................................................................................................61 Managing Exceptions..................................................................................................62 Outstanding Issued Checks........................................................................................64 Issued Check File Processing Log..............................................................................65 ACH Reporting. ............................................................................................................66 Account Reconciliation. ..............................................................................................67 ACH Returns/NOC Report. .........................................................................................68 Positive Pay & ACH Reporting User Setup................................................................69 Link Positive Pay and ACH Reporting Accounts to a User......................................72 ACH Authorization Rules Setup.................................................................................73
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Getting Started
InBusiness Lite Overview
Whether you’re an enterprise, large corporation or small organization, our flexible InBusiness Lite can efficiently serve you. Depending on your size, the first steps in banking online are setting up your users and recipients. After setting up these key entities, you can jump right in and experience our state-of-the-art system! Users If your business only needs one person with access to InBusiness Lite, you can set up a single login ID and password. This is typical for small companies who primarily use basic <
Getting Started: InBusiness Lite Overview
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Getting Started
Various types of payment methods are offered through InBusiness Lite, including wire and ACH transfers. Though they are both quick electronic payments, wires are the fastest way to transfer money between accounts. ACH transactions are done using a batch process, and funds are generally not available until the next business day. Please contact your Treasury Management Sales officer for additional information on the payment methods and services described in this user guide. Transaction Type Overview
InBusiness Lite Transaction Types
Type
Description
ACH Payment
Send a payment to one recipient.
ACH Collection
Receive a payment from several recipients.
Domestic Wire
Send a wire to a recipient within the US.
Send payroll to several recipients. If a recipient has more than one account, you can split that payment into several accounts.
Payroll
Send federal, state or local tax authority payments.
Tax Payment
Getting Started: Transaction Type Overview
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Administration
Users Overview
Depending on your number of employees, owners and company policies, InBusiness Lite lets you set up multiple users with different responsibilities. After establishing a company policy with your accountant or financial advisor, new users can be created with their own unique login IDs and passwords. Each user is assigned a set of user rights that permits or prevents them from performing certain actions such as: • Sending or drafting payments and creating templates for certain transaction types. • The number of approvals that can be completed in a day or the dollar amount in a specific transaction. • Accessing specific accounts. • Managing recipients, users and templates. Authorized users can set up the features, accounts and rights each user needs to do their job. Establishing these rights gives users permission to perform specific tasks, helping you manage your business and making it run as smoothly as possible.
Administration: Users Overview
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User Management Overview The User Management page lets you view all your existing users and their contact information in one easy place. From here, you can create users, edit rights and oversee your employees on a day-to-day basis. 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 1d 2d 3d 4d 5d 6d 7d 8d 9d J K L M N O P Q R S T U V W X Y Z A B C D E F G H I List View
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Grid View
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In the Administration tab, click Users . A. This page is available in two views: List or Grid. Toggle between them to find your preference. B. The following information presents for each user: • Name • Email address • Last login time C. You can sort your users, if necessary. There are a few options depending on if you are in List or Grid view. 1. In List view, you can sort users in alphabetical or reverse alphabetical order by clicking the icon next to the Users column. 2. If you are using Grid view, you can sort users in alphabetical or reverse alphabetical order by clicking the “Sort by” Link. 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b 1d 2d 3d 4d 5d 6d 7d 8d 9d J1 A1 B1 C1 D1 E1 F1 G1 H1 I1 J2 A2 B2 C2 D2 E2 F2 G2 H2 I2 J3 A3 B3 C3 D3 E3 F3 G3 H3 I3
Administration: Users Overview
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Adding a New User An authorized user with Manage Users rights can set up a new user by first creating a profile and a unique login ID and password. Once you establish a user and their login credentials, you can begin assigning user rights by accessing their User Policy.
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10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 1d 2d 3d 4d 5d 6d 7d 8d 9d In the Administration tab, click Users . 1. Click the Add User button in the top right corner. 2. Enter the user’s first and last name and email address. 3. From the “Phone Country” drop-down select the user’s country and enter their phone number. 4. Create a unique login ID for your new user. 5. Enter a password following our guidelines and confirm it. 6. Click the Save button at the bottom when you are finished. You will then be taken to the User Policy page to establish the new user’s rights. J3 J2 J3 J1 J2 J1
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Administration: Users Overview
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Part 1 of 5: Establishing Transaction Type Rights You start assigning or editing a user’s rights in the Overview tab, which helps you decide which responsibilities and limitations a user should have regarding certain transactions. Here, you can change a user’s approval limits and decide which transaction types they can view, draft, approve or cancel.
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1. Choose a type of transaction to assign rights for under the Transaction Type column. 2. Choose whether a user can draft, approve, cancel or view a specific transaction by clicking the icons under each column. The icon allows the user to perform the listed action, while the icon disables their rights. • Draft : Create a transaction or template that needs approval from an authorized user. • Approve : Send or accept drafted transactions. • Cancel : Reject a drafted or unprocessed transaction. 3. Click the icon under the View column to change which transaction activity a user can view. • Can view only their activity. • Can view activity of all users. • Cannot view activity of any user. 10a 1a 2a 3a 4a 5 6a 7a 8 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b 1d 2d 3d 4d 5d 6d 7d 8d 9d J K L M N O P Q R S T U V W X Y Z A B C D E F G H I J1 A1 B1 C1 D1 E1 F1 G1 H1 I1 J2 A2 B2 C2 D2 E2 F2 G2 H2 I2 J3 A3 B3 C3 D3 E3 F3 G3 H3 I3
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Note : Users must have the
icon enabled to approve
transactions.
Administration: Users Overview
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Part 2 of 5: Disabling a Transaction Type If a user should not have access to a certain transaction type, such as payroll or international wires, an authorized user can disable those rights for individual users.
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1. Select the transaction type to disable in the Overview tab. 2. Toggle the switch to “Disabled” for that specific transaction. 3. Click the Save button when you are finished making changes.
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Administration: Users Overview
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Part 3 of 4: Editing Approval Limits for a Transaction Type To give you peace of mind, a user’s approval limits can be adjusted, so you never have to worry about the amount or number of transactions they make. You can set these restrictions for a daily and monthly bases as well as per account.
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1. Select a transaction type in the Overview tab to edit a user’s approval limits. 2. Click the Approval Limits tab. 3. Click the icon to edit the maximum amounts a user can approve or draft and the maximum number of transactions a user can perform. Enter the amount or count using the keypad. 4. Click the Save button when you are finished making changes. J3 A3 B3 C3 D3 E3 F3 G3 H3 I3 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b 1d 2d 3d 4d 5d 6d 7d 8d 9d J1 A1 B1 C1 D1 E1 F1 G1 H1 I1 J2 A2 B2 C2 D2 E2 F2 G2 H2 I2 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b 1d 2d 3d 4d 5d 6d 7d 8d 9d A1 B1 C1 D1 E1 F1 G1 H1 I1 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b J1 A1 B1 C1 D1 E1 F1 G1 H1 I1 J2 A2 B2 C2 D2 E2 F2 G2 H2 I2 J3 A3 B3 C3 D3 E3 F3 G3 H3 I3 J2 A2 B2 C2 D2 E2 F2 G2 H2 I2 J1
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Administration: Users Overview
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Part 4 of 5: Establishing Rights to Access Features When assigning user rights, the Features tab lets you control who can edit templates or manage users or recipients. Depending on their User Policy or job roles, some users may have different responsibilities than others.
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1. Click the Features tab. 2. Enable a feature by clicking on a specific right. Dark boxes with a check mark indicate that the feature is active. 3. Disable a feature by clicking on it to make the box white. This indicates that the feature is inactive. 4. Click Save when you are finished making changes. 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b J1 A1 B1 C1 D1 E1 F1 G1 H1 I1 J2 A2 B2 C2 D2 E2 F2 G2 H2 I2 J3 A3 B3 C3 D3 E3 F3 G3 H3 I3 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b 1d 2d 3d 4d 5d 6d 7d 8d 9d J1 A1 B1 C1 D1 E1 F1 G1 H1 I1 J2 A2 B2 C2 D2 E2 F2 G2 H2 I2 J3 A3 B3 C3 D3 E3 F3 G3 H3 I3 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 1d 2d 3d 4d 5d 6d 7d 8d 9d J K L M N O P Q R S T U V W X Y Z A B C D E F G H I 1a 2a 3a 4a 5a 1b 2b 3b 4b 5b 1c 2c 3c 4c 5c 11a 12a 13a 14a 15a 1d 2d 3d 4d 5d
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Note : If Manage Users is assigned to a user, they can change their own rights. Be sure to limit which users have this feature.
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Administration: Users Overview
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Part 5 of 5: Establishing Rights to Access Features The Accounts tab lets you decide which users have access to perform specific tasks within an account, including viewing the account and transaction histories and making deposits or withdrawals.
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1. Click the Accounts tab. 2. Edit a user’s ability to view, deposit or withdraw in a specific account. • User right is active. • User right is disabled. • User right is locked and cannot be edited. 3. Click the Save button when you are finished making changes. 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 1d 2d 3d 4d 5d 6d 7d 8d 9d J K L M N O P Q R S T U V W X Y Z A B C D E F G H I
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Administration: Users Overview
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Administration
Editing an Existing User’s Rights
Authorized users with the Manage Users right can make changes to existing users at any time. This is especially beneficial if someone’s job title changes or their approval limits need to be adjusted.
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10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 J K L M N O P Q R S T U V W X Y Z A B C D E F G H I In the Administration tab, click Users . 1. Find the user you want to edit and click the
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Note : For more details on editing user rights visit page 9.
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Administration
If you are assigned the Manage Users right, you have the ability to permanently delete a user that is no longer needed. This deletes their contact information from the User Management page and deactivates their InBusiness Lite login ID, but it will not erase the data from an existing payment using that person. Deleting a User
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In the Administration tab, click Users . 1. Find the user you want to remove and click the 2. Click the Delete button. 3. Click the Confirm button to permanently remove a user. icon.
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Transactions 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 J K L M N O P Q R S T U V W X Y Z A B C D E F G H I
A recipient is any person or company that receives payments from your business. For easy access on the Recipient Management page, you can set up individual profiles so funds can be sent to or received by a recipient. After they are created, you can include them in multiple payments or templates. Recipient Overview 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 1d 2d 3d 4d 5d 6d 7d 8d 9d 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 J K L M N O P Q R S T U V W X Y Z A B C D E F G H I List View 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a
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Grid View
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Transactions: Recipient Overview
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Part 1 of 4: Adding a Recipient If you are assigned the Manage Recipient right, you need to set up your recipients before you can send payments. In order to add a recipient, you need to have their contact and account information.
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Part 2 of 4: Recipient Account Detail You need to provide a new recipient’s account information, including their financial institution (FI) and account number. Depending on the types of payments you plan on sending them, you need to specify how users are allowed to send funds to this recipient.
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11 12 13 14 15 16 17 21 22 23 24 25 26 27 1 2 3 4 5 6 7 K L M N O P Q U V W X Y Z A B C D E F G 1a 2a 3a 4a 5a 6a 7a 1b 2b 3b 4b 5b 6b 7b 1c 2c 3c 4c 5c 6c 7c
10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 1d 2d 3d 4d 5d 6d 7d 8d 9d 1. Select the Payment Types allowed: • ACH only • Wire only • ACH and wire 2. Fill in the Account Detail information. The fields change depending on the selected Payment Type: • ACH Only and ACH and Wire : Enter the account type, account number and ACH routing number. • Wire Only- : Enter only the account number. 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b J1 A1 B1 C1 D1 E1 F1 G1 H1 I1
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Transactions: Recipient Overview
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Part 3 of 4: Beneficiary FI Detail When sending a wire, the beneficiary FI is the final bank that receives the funds. The beneficiary is the company or person that receives the funds. Depending on the payment type you selected in Part 1, you may need to provide beneficiary FI information.
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1. Enter the beneficiary FI’s name 2. Enter the wire routing number. 3. Enter its street address and city. 4. Using the “State” drop-down, select the beneficiary FI’s location and enter its postal code. J L M N O P Q R S T V W X Y Z B C D E F G H I 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 1d 2d 3d 4d 5d 6d 7d 8d 9d J K L M N O P Q R S T U V W X Y Z A B C D E F G H I 10 12 13 14 15 16 17 18 19 20 22 23 24 25 26 27 28 29 30 2 3 4 5 6 7 8 9
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Note : Incorrect beneficiary details are the main reason wire transfers are rejected. Be sure all information is correct before proceeding.
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Transactions: Recipient Overview
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Part 4 of 4: Intermediary FI Detail Some FIs use an in-between third-party bank called an intermediary FI to process funds. If your beneficiary FI requires an intermediary FI, you need the FI’s wire routing number and address.
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1. Enter the intermediary FI’s name and wire routing number. 2. Enter its street address and city. 3. Using the “State” drop-down, select the intermediary FI’s location and enter its postal code. 4. Click the Save Recipient button. J K L M N O P Q R S T U V W X Y Z A B C D E F G H I 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 1d 2d 3d 4d 5d 6d 7d 8d 9d J K L M N O P Q R S T U V W X Y Z A B C D E F G H I 1a 2a 3a 4a 5 1b 2b 3b 4b 5 1c 2c 3c 4c 5
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Transactions: Recipient Overview
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Transactions Editing a Recipient
If a recipient’s account or personal information changes, an authorized user can make those necessary edits from the Recipient Management page.
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Transactions: Editing a Recipient
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4. Edit the recipient’s account information. 5. Review templates the recipient is assigned to and how much money they receive. 6. Click the Save Recipient button when you are finished making changes. 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 J K L M N O P Q R S T U V W X Y Z A B C D E F G H I
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Transactions: Editing a Recipient
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