R2R Malauzai 8.0 ACH and Wires Guide
12-4-19
Welcome to ACH and Wires
Welcome to Business Online Banking! Whether at home or at the office, from a mobile phone, tablet or laptop, we strive to make your Online Banking experience easy and convenient. Whether you’re an enterprise, large corporation or small organization, our flexible Business Online Banking can efficiently serve you. Depending on your size, the first step in banking online is setting up your recipients. After setting up this key entity, you can jump right in and begin sending wires or ACH transfers!
WELCOME TO BUSINESS BANKING
Published by Murphy & Company, Inc. 13610 Barrett Office Dr
St. Louis, MO 63021 www.mcompany.com
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Various types of payment methods are offered through Business Online Banking, including wire and ACH transfers. Though they are both quick electronic payments, wires are the fastest way to transfer money between accounts. ACH transactions are done using a batch process, and funds are generally not available until the next business day. Please call us at 636-394-2116 for a full list of wire and
BUSINESS ONLINE BANKING OVERVIEW
ACH fees or if you have any questions. Business Online Banking Transaction Types: • ACH Upload: Upload a NACHA-formatted file. • ACH Payment: Send a payment to one recipient. • ACH Batch: Send a payment to several recipients. • ACH Receipt: Collect a payment from one recipient. • ACH Collection: Collect a payment from several recipients. • ACH Import: Import a list of recipients and amounts. • Domestic Wire: Send a wire to a recipient within the US. • International Wire: Send a wire to a recipient in a different country.
• Payroll: Send payroll to several recipients. • Tax Payment: Send federal tax payments.
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A recipient is any person or company that receives debits or credits from your business. For easy access on the Recipient Management page, you can set up individual profiles so funds can be sent to or received by a recipient. After they are created, you can include them in multiple payments or templates. Part 1 of 7: Adding a Recipient
ADDING A RECIPIENT
If you are assigned the Payee Management entitlement, you will need to set up your recipients before you can send payments. In order to add a recipient, you will need to have their contact and account information in hand.
In the Business Features tab, click Payment Tools . Click the Add Recipient button.
Click the Create New Recipient button.
Use the drop-down to select a transfer type. Click the Next button.
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Part 2 of 7: ACH Only—Entering Information When adding a payee who will only receive ACH payments, you will need to provide additional information for that recipient.
ADDING A RECIPIENT
Check the box next to ACH. Use the drop-down to select either consumer or business. Enter the name.
(Optional) Enter the email and reference number. Enter the account number. Use the
drop-down to select an account type. Enter the ACH routing number.
Click the Next button.
Enter a company entry description. Click the Next button.
Note: The Company Entry Description is a short (10-character) description that informs the receiver of the transaction’s purpose. The receiver will be able to see this description. For example: payroll, purchase or gas bill. The value entered in this field will be used to populate the Batch Header’s Company Entry Description field in the file when initiating a single-entry transaction. This field is overwritten by the batch description if the user associates the recipient to a batch created within our system.
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Part 3 of 7: Domestic Wires Only—Receiving Bank Detail A beneficiary financial institution is the final institution to receive funds. Depending on the transfer method you selected in Part 1, you may need to provide receiving bank information.
ADDING A RECIPIENT
Follow the steps on page 4. Check the box next to Wire.
Use the drop- down to select either consumer or business. Enter the name. Enter the contact name. (Optional) Enter theemail and referencenumber. Enter the phone number and fax number. Enter the account number. Use the drop- down to select an account type. Enter the address. Enter the beneficiary financial institution’s routing number. The bank’s name will auto populate.
Enter the beneficiary financial institution’s address. Click the Next button.
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Part 4 of 7: Domestic Wires Only—Receiver and Intermediary Detail Some financial institutions use an in-between third- party bank called an intermediary to process funds. If your receiving bank requires an intermediary, you will need the financial institution’s wire routing number and address.
ADDING A RECIPIENT
Check the box next to receiver DI bank. Entering the receiver DI bank’s routing number and bank name is optional.
Check the box next to intermediary bank. Entering the intermediary bank’s routing number and address is optional. Click the Next button.
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Part 5 of 7: International Wires Only— Beneficiary Bank Detail
ADDING A RECIPIENT
When sending an international wire, the beneficiary financial institution is the final institution to receive the funds. Depending on the transfer type you selected in Part 1, you may need to provide beneficiary bank information.
Follow the steps on page 4. Use the drop-down to select either consumer or business. Enter the name.
(Optional) Enter the recipients’s contact name, email, reference number, phone number and fax number. Enter the address. Enter the IBAN/ CLABE/Account Number. Enter the beneficiary FI’s SWIFT/BIC. Enter the beneficiary bank name. Enter the beneficiary FI’s address.
Click the Next button.
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Part 6 of 7: International WiresOnly—Receiver and IntermediaryDetail Some financial institutions use an in-between third-party bank called an intermediary to process funds. If your receiving bank requires an intermediary, you will need the financial institutions wire routing number or SWIFT and address.
ADDING A RECIPIENT
Check the box next to receiver DI bank. Entering the receiver DI bank’s routing number and bank name
is optional. Check the box next to Intermediary Bank.
Use the drop-down to select ABA or SWIFT. Enter the intermediary bank’s routing number or SWIFT/BIC number.
The bank’s name will auto populate. Enter the intermediary bank’s address. Click the Next button.
Part 7 of 7: Review
Review the information and click the Submit button. You will be presented with a message that says your Payee created successfully. Click the Close button.
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Business Online Banking allows you to create a batch payee list to make quick payments to multiple people. This is especially beneficial when doing payroll since you can enter multiple amounts and recipients.
CREATING A BATCH PAYEE LIST
In the Business Features tab, click Payment Tools . Click the Add Recipient button.
Click the Create New Batch button.
Enter the batch name and batch description. Use the drop-down to select the batch type and batch reference number. (Optional) Check the box if the transaction is a payroll batch. Select the payment type by checking the appropriate box. Click the Next button.
Check the appropriate boxes to add recipients to a batch. Click the Next button.
Enter an amount to send to each recipient. Click the Next button.
Review payment information. Click the Next button. You will get a message that says batch created successfully. Click the Close button when you are finished.
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Editing a Recipient If a recipient’s account or personal information changes, an authorized user can make those necessary edits from the Business Payments screen.
EDITING A RECIPIENT OR BATCH
Click the Recipients button.
Find the recipient you want to edit, click the icon and select “Edit.” Make your necessary changes and click the Submit button. Review your changes and click the Close button.
Editing a Batch You can edit the information in a batch. This changes the batch template, but does not change pending payments using that batch template.
Click the Batches button.
Find the batch you want to edit, click the icon and select “Edit.” Make your necessary changes and click the Submit button. Review your changes and click the Close button.
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Deleting a Recipient If you are assigned the Payee Management entitlement, you have the ability to permanently delete a recipient that is no longer needed. This deletes their contact information from the Business Payments screen, but does not erase the data from an existing payment. To remove a recipient from a saved transaction, you must delete them from the actual transaction.
DELETING A RECIPIENT OR BATCH
Click the Recipients button.
Find the recipient you want to delete, click the icon and select “Delete.” Click the Confirm button when you are finished.
Deleting a Batch You can delete a batch that is no longer needed. This deletes the batch template, but does not erase pending payments using that batch template.
Click the Batches button.
Find the batch you want to delete, click the icon and select “Delete.” Click the Confirm button when you are finished.
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If you are assigned Draft or Approval entitlements, you can use the Payments tab to send a one-time payment. Create a Payment You can initiate payments within Business Online Banking after establishing a payee. Creating a new payment also allows you to set up recurring payments and effective dates.
CREATING A NEW PAYMENT
Click the Create Payment button.
In the Business Features tab, click Payment Tools . Click the ACH/Wire button.
Use the drop- down to select a payee. Use the drop- down to select an originating ID. anoffset account. Enter a payment amount. Enter a memo. Use the drop- down and select credit or debit. Select a date. Use the drop- down to select a frequency. Use the drop- down to select
Click the Submit button.
Click the Confirm button.
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If you are assigned Draft or Approval entitlements, you can use the Payments tab to send a batch payment. Create a Batch Payment Send a batch payment using an established batch payment list.
CREATING A BATCH PAYMENT
Click the Make Batch Payment button.
In the Business Features tab, click Payment Tools . Click the ACH/Wire button.
Use the drop-down and select a batch. To change the recipient details, click the Change Recipient Details button.
Click the box to hold all payments in this batch. Click a box next to a recipient to hold individual payments. Click the box to prenote all recipients in the batch and verify their information. Click the Confirm button when you are finished.
Use the drop-down to select an account to pay from. Enter a memo. Enter an effective date. Use the drop-down to select a frequency. Click the Submit button. Review the information and click the Submit button.
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Authorized users can view, approve or deny certain payments within the Business Approvals feature. If a payment has processed and cleared, you cannot make changes to that transaction. In the Business Features tab, click Approvals . Locate the transaction you would like to approve or cancel. Click the icon and select “Approve” or “Deny.”
APPROVING OR CANCELING A TRANSACTION
Follow the steps to approve a transaction: • Review the payment information. • Click the Confirm button. • Click the OK button.
Payment is Approved
Follow the steps to deny a transaction: • Enter a reason for the denial. • Click the Deny button. • Click the OK button.
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Murphy and Company 13610 Barrett Office Drive, Suite 206 p 636.394.2116 | tf 888.652.8648 | f 636.394.6871 | mcompany.com
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