Orange Bank and Trust Company Online Banking User Guide Business

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9-20-23

Online Banking User Guide BUSINESS

Published by Murphy & Company, Inc. 13610 Barrett Office Drive

St. Louis, MO 63021 www.mcompany.com

© 2009-2023 Murphy & Company, Inc. Quicken is a registered trademark of Intuit, Inc. Macintosh is a trademark of Apple Inc., registered in the U.S. and other countries. Adobe Reader is a registered trademark of Adobe Systems, Inc. © 2012 Portions of this guide were written by Q2 Software, Inc..

Disclaimer Concepts, strategies and procedures outlined in this guide can and do change and may not be applicable to all readers. The content in this guide is not warranted to offer a particular result or benefit. Neither the author, publisher nor any other party associated with this product shall be liable for any damages arising out of the use of this guide, including but not limited to loss of profit, commercial, special, incidental or other damages. For complete product and service information, please refer to the terms, conditions and disclosures for each product and service.

Getting Started

Welcome to Business Online Banking with Orange Bank & Trust! Whether you are at home or at the office using a mobile phone, tablet, or laptop, we strive to make your Online Banking experience easy and convenient. By adding powerful commercial products and features, Orange Bank & Trust provides you with the complex tools your business needs to achieve its goals. Although our Business Online Banking shares similar features with our personal accounts, this guide is meant to help you through business features only. You can navigate this guide by clicking a topic or feature in the Table of Contents. Each section provides an overview and steps to help you during the Online Banking process. If you have additional questions, contact us at 845-341-5000.

Table of Contents Getting Started

Business Online Banking Overview.............................................................................7 Users........................................................................................................................................ 7 Subsidiaries............................................................................................................................. 7 Recipients................................................................................................................................ 7 Business Online Banking Transaction Types ..................................................................... 8 Commercial Services Editing Company Policy................................................................................................9 Part 1 of 11: Choosing a Transaction to Edit in Company Policy...................................... 9 Part 2 of 11: Approval Limits............................................................................................... 10 Part 3 of 11: Allowed Actions ............................................................................................. 11 Part 4 of 11: Amount ........................................................................................................... 11 Part 5 of 11: Approvals ....................................................................................................... 12 Part 6 of 11: Choosing the Subsidiaries............................................................................. 12 Part 7 of 11: Choosing the Accounts.................................................................................. 13 Part 8 of 11: Choosing the Drafting Hours........................................................................ 14 Part 9 of 11: Choosing the Location................................................................................... 15 Part 10 of 11: Choosing the IP Address............................................................................. 16 Part 11 of 11: Choosing the SEC Code............................................................................... 17 Company Policy Tester........................................................................................................ 18 Viewing Rights to Access Features..................................................................................... 20 Establishing Rights to Access Accounts............................................................................. 21 Creating and Editing Account Labels................................................................................. 22 User Roles Overview...................................................................................................23 Creating, Editing or Copying a User Role..................................................................24 Part 1 of 10: Choosing a Transaction to Edit in User Roles............................................. 25 Part 2 of 10: Establishing Transaction Type Rights.......................................................... 26 Part 3 of 10: Approval Limits............................................................................................... 27 Part 4 of 10: Disabling a Transaction Type........................................................................ 28 Part 5 of 10: Allowed Actions ............................................................................................. 29 Part 6 of 10: Enabling Operation Rights............................................................................ 30 Part 7 of 10: Choosing the Maximum Draft Amount....................................................... 31 Part 8 of 10: Selecting Subsidiaries.................................................................................... 31 Part 9 of 10: Enabling Allowed Accounts........................................................................... 32 Part 10 of 10: Choosing Drafting Hours............................................................................. 33 User Role Policy Tester........................................................................................................ 34 Deleting Allowed Actions..................................................................................................... 36 Establishing Rights to Access Features.............................................................................. 37 Establishing Rights to Access Accounts............................................................................. 38

Deleting a User Role....................................................................................................39 Users Overview............................................................................................................40 User Management Overview.............................................................................................. 41 Adding a New User .............................................................................................................. 42 Editing a User...............................................................................................................43 Deleting a User............................................................................................................44 Subsidiary Overview....................................................................................................45 Adding a Subsidiary............................................................................................................. 46 Editing a Subsidiary.....................................................................................................47 Deleting a Subsidiary..................................................................................................48 Recipient Overview......................................................................................................49 ACH Only - Part 1 of 2: Adding a Recipient........................................................................ 50 ACH Only - Part 2 of 2: Recipient Account Detail.............................................................. 51 ACH & Wire - Part 1 of 4: Adding a Recipient.................................................................... 52 ACH & Wire - Part 2 of 4: Beneficiary FI Detail.................................................................. 53 ACH & Wire - Part 3 of 4: Intermediary FI Detail............................................................... 54 ACH & Wire - Part 4 of 4: Recipient Account Detail.......................................................... 55 Wires Only (Domestic) - Part 1 of 4: Adding a Recipient.................................................. 56 Wires Only (Domestic) - Part 2 of 4: Beneficiary FI Detail................................................ 57 Wires Only (Domestic) - Part 3 of 4: Intermediary FI Detail............................................ 58 Wires Only (Domestic) - Part 4 of 4: Recipient Account Detail........................................ 59 Editing a Recipient.......................................................................................................60 Editing a Recipient’s Templates.......................................................................................... 61 Deleting a Recipient....................................................................................................62 Payment Template Overview.....................................................................................63 Creating a Template....................................................................................................64 ACH Payment........................................................................................................................ 65 ACH Collection...................................................................................................................... 67 ACH Batch.............................................................................................................................. 69 Domestic Wire...................................................................................................................... 71 Payroll.................................................................................................................................... 73 Sending a Single Payment..........................................................................................75 ACH Payment........................................................................................................................ 75 ACH Collection...................................................................................................................... 77 ACH Batch.............................................................................................................................. 80 Domestic Wire...................................................................................................................... 82 Payroll.................................................................................................................................... 85 Upload From File.........................................................................................................87 Creating a New File Map - Delimited Files......................................................................... 87 Creating a New File Map - Fixed Width.............................................................................. 90 Using an Existing File Map................................................................................................... 93

Editing an Existing File Map................................................................................................. 94 Deleting an Existing File Map.............................................................................................. 95 Viewing, Approving or Canceling a Transaction......................................................96 Single Transaction................................................................................................................ 96 Multiple Transactions.......................................................................................................... 97 Editing or Using a Template.......................................................................................98 Deleting a Template....................................................................................................99 ACH NACHA Upload.................................................................................................100 ACH NACHA Upload Errors.............................................................................................. 100 ACH NACHA Upload Details ............................................................................................ 101 Reports Overview.....................................................................................................102 ACH Activity Report........................................................................................................... 103 Company Entitlements Report........................................................................................ 104 Company User Activity Report......................................................................................... 105 Outgoing Wires Report..................................................................................................... 106 Transaction Report............................................................................................................ 107 Editing a Report........................................................................................................108 Deleting a Report......................................................................................................109 Tax Payments............................................................................................................110 Mobile Authorizations.............................................................................................112 Transfer Funds..........................................................................................................114 Individual Transfers.......................................................................................................... 114 Multi-Account Transfers Overview.................................................................................. 116 Multi-Account Transfers- Creating a Template.............................................................. 117 Multi-Account Transfers- Single Transfer....................................................................... 119 Editing a Multi-Account Transfer Template...........................................................121 Deleting a Multi-Account Transfer Template........................................................122 Business Bill Pay Home Page Overview...............................................................................................123 Add a Payee...............................................................................................................125 Company. ........................................................................................................................... 125 Individual Electronic Payments: Allowing an Individual to Provide Their Banking Information........................................................................................................................ 127 Individual Electronic Payments: If You Have an Individual’s Account Information... 129 Individual Check Payments.............................................................................................. 131 Activate a Payee................................................................................................................. 133 Import Payees...........................................................................................................134 Edit a Payee...............................................................................................................137 Delete a Payee..........................................................................................................138 Add and Manage Categories...................................................................................139 Single Payment.........................................................................................................140

Edit or Stop a Single Payment.................................................................................141 Create a Recurring Payment...................................................................................142 Edit or Stop a Recurring Payment..........................................................................144 Payment Approval....................................................................................................146 Add a Transfer Account...........................................................................................147 Delete or Edit a Transfer Account..........................................................................148 One-Time Transfer...................................................................................................149 Edit or Stop a Single Transfer.................................................................................150 Recurring Transfers..................................................................................................151 Edit or Stop a Recurring Transfer...........................................................................152 Transfer Approval.....................................................................................................154 Calendar.................................................................................................................... 155 Company Profile.......................................................................................................156 Delete or Edit Bill Pay Accounts..............................................................................157 Modify User Permissions.........................................................................................158 Personal Profile........................................................................................................159 e-Notifications........................................................................................................... 160 Events. ................................................................................................................................ 160 Logout................................................................................................................................. 161 Recurring............................................................................................................................ 162 Reminders.......................................................................................................................... 163 Reports. ..................................................................................................................... 164 Positive Pay Mobile Introduction. ............................................................................................................. 165 Managing Exceptions...............................................................................................166 Viewing Positive Pay Decisions........................................................................................ 168 Add a Check Confirmation......................................................................................169 Submit Issued Check File.........................................................................................170 Positive Pay Introduction. ............................................................................................................. 171 Quick Exception Processing....................................................................................172 Submit Issued Check File.........................................................................................175 Add New Issued Check File.....................................................................................176 Void a Check..............................................................................................................177 Check Search.............................................................................................................178 Reverse Positive Extract Pay...................................................................................180 ACH Transaction Search..........................................................................................181 ACH Reporting..........................................................................................................182 Daily Checks Issued Summary................................................................................183 Stops and Voids........................................................................................................184

Exception Items........................................................................................................185 Stale Dated Checks...................................................................................................186 Account Reconciliation............................................................................................187 Check Reconciliation Summary..............................................................................188 Deposit Reconciliation Summary...........................................................................189 Payee Match Report.................................................................................................190 ACH Authorization Rules Setup..............................................................................191 Create an ACH Authorization Rule.................................................................................. 191 Manage ACH Authorization Rules................................................................................... 193 Transaction Filters/Blocks.......................................................................................194 Issued Check File Processing Log...........................................................................195

Getting Started

Business Online Banking Overview

Whether you’re an enterprise, large corporation or small organization, our flexible Business Online Banking can efficiently serve you. Depending on your size, the first steps in banking online are setting up your users, subsidiaries and recipients. After setting up these key entities, you can jump right in and experience our state of-the-art system! Users If your business only needs one person with access to Business Online Banking, you can set up a single login ID and password. This is typical for small companies who primarily use basic online banking tools with occasional business transactions. For larger organizations, our system lets you establish multiple login IDs and passwords for authorized employees. After setting up a company policy with a Orange Bank & Trust representative, you can organize which employees get access to different features within Business Online Banking by establishing user roles. Subsidiaries Subsidiaries are different entities owned or managed by one parent company. Business Online Banking allows you to manage your subsidiaries, offering centralized control to the parent company with the convenience of a single banking system. Subsidiaries may not apply if your business is a single entity with only one tax ID with several bank accounts tied to it. For complete information, contact us at

845-341-5000. Recipients

Recipients are people or businesses to whom you send money using a payment feature offered through Business Online Banking. After creating a profile for each recipient, you can choose the method to send them money and the respective transaction details. Each recipient is saved so you can quickly and easily make future payments.

Getting Started: Business Online Banking Overview

Various types of payment methods are offered through Business Online Banking, including wire and ACH transfers. Though they are both quick electronic payments, wires are the fastest way to transfer money between accounts. ACH transactions are done using a batch process, and funds are generally not available until the next business day. Please call us at 845-341-5000 for a full list of wire and ACH fees or if you have any questions.

Business Online Banking Transaction Types

Type

Description

NACHA File Upload Upload a NACHA-formatted file.

ACH Payment

Send a payment to one recipient.

ACH Batch

Send a payment to several recipients.

ACH Collection

Receive a payment from several recipients.

Domestic Wire

Send a wire to a recipient within the US.

Send payroll to several recipients. If a recipient has more than one account, you can split that payment into several accounts.

Payroll

Send federal, state or local tax authority payments.

Tax Payment

Getting Started: Business Online Banking Overview

Commercial Services

Editing Company Policy

Company Policy is a list of allowed actions and limits that applies to the whole business. All created user rights fit within the Company Policy. If you have Manage Company Policy rights, you can make edits to parts of the Company Policy, but it cannot be deleted. Part 1 of 11: Choosing a Transaction to Edit in Company Policy View a list of all transaction types including their approval limits and allowed actions. Here, users with Manage Company Policy rights can choose a type of transaction to edit at the Company Policy level.

In the Settings tab, click Security Limits . 1. Use the filters links and drop-down to filter transactions. 2. Click on the transaction type you would like to make changes to. J2 A2 B2 C2 D2 E2 F2 G2 H2 I2 J3 A3 B3 C3 D3 E3 F3 G3 H3 I3 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 1d 2d 3d 4d 5d 6d 7d 8d 9d 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b J1 A1 B1 C1 D1 E1 F1 G1 H1 I1

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Commercial Services: Editing Company Policy

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Part 2 of 11: Approval Limits You can review the Approval Limits within the Company Policy. These limits are read-only at the Company Policy level, but can be adjusted within User Roles to fit a user’s specific responsibilities.

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1. View the maximum limits for transactions and amounts.

Note : Maximum Amount is the maximum amount of funds a user can approve or draft per transaction, per account, per day or per month. The Maximum Count is the number of transactions they can perform or draft per transaction, per account, per day or per month.

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Commercial Services: Editing Company Policy

Part 3 of 11: Allowed Actions

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1. Click the Allowed Actions tab. 2. Click the Add Allowed Action button to add a new allowed action or the icon to edit an existing allowed action. 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b 1d 2d 3d 4d 5d 6d 7d 8d 9d

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Part 4 of 11: Amount Decide on the maximum amount of drafted funds.

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1. Enter the maximum draft amount or select “Any allowable amount” for an unlimited amount.

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Commercial Services: Editing Company Policy

Part 5 of 11: Approvals Next, you can decide on the number of authorized approvals needed for that specific transaction type.

1. Use the drop-down to select how many approvals the specific transaction type requires.

Part 6 of 11: Choosing the Subsidiaries Different transaction types have the ability to exclude certain subsidiaries.

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1. Click the “Select specific subsidiaries” link to select specific subsidiaries or select “Any allowed subsidiaries” to allow all subsidiaries. 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 1d 2d 3d 4d 5d 6d 7d 8d 9d

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Part 7 of 11: Choosing the Accounts If you have Manage Company Policy rights, you can decide which accounts are used for a specific transaction.

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1. Click the “Select specific account(s)” link to select specific accounts or select “Any allowed account” to allow all accounts. 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 1d 2d 3d 4d 5d 6d 7d 8d 9d

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Commercial Services: Editing Company Policy

Part 8 of 11: Choosing the Drafting Hours You can also set time limitations for specific transactions. This is especially beneficial if you only want transactions to occur during business hours.

1. Click the “+ Add Draft Hours” link. 2. Use the drop-downs to add draft hours. 3. Click the 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 1d 2d 3d 4d 5d 6d 7d 8d 9d J KLMNOPQRST U V W X Y Z A B C D E F G H I

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button when you are finished making changes.

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Commercial Services: Editing Company Policy

Part 9 of 11: Choosing the Location If your business conducts transactions in different regions, you can select the appropriate places to permit them within the Company Policy.

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Commercial Services: Editing Company Policy

Part 10 of 11: Choosing the IP Address To further strengthen your Company Policy, you can specify which computers can perform transactions by entering the device’s unique IP address.

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1. Click the “+ Add IP Address” link. 2. Enter a new IP Address and click the

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Commercial Services: Editing Company Policy

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Part 11 of 11: Choosing the SEC Code Standard Entry Class Codes, or SEC Codes, designate the valid payment methods allowed. Each SEC Code defines the type of transaction (debit or credit), type of account (corporate or consumer) and any information specific to the format (such as single/recurring, terminal location or check number).

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1. Select which code you would like to use. 2. Click the Submit button when you are finished making changes. J KLMNOPQRST U V W X Y Z A B C D E F G H I

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Commercial Services: Editing Company Policy

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Company Policy Tester The Policy Tester gives you the ability to test possible actions before making changes within the Company Policy. This allows you to see if a certain transaction can be performed based on the Bank Policy and Company Policy.

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In the Settings tab, click Security Limits . 1. Click the Allowed Actions tab. 2. Click the

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icon to expand the policy tester.

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Commercial Services: Editing Company Policy

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3. Create a sample transaction to test a user’s policy. 4. Click the Test button. You can then see whether the user can perform the transaction.

Commercial Services: Editing Company Policy

Viewing Rights to Access Features You have the ability to view activated features within the Company Policy. This is a read-only section and the available features indicate which rights are activated.

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In the Settings tab, click Security Limits . 1. Click the Features tab. 2. View enabled rights and business features at the Company Policy level. J1 A1 B1 C1 D1 E1 F1 G1 H1 I1 J2 A2 B2 C2 D2 E2 F2 G2 H2 I2 J3 A3 B3 C3 D3 E3 F3 G3 H3 I3

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Commercial Services: Editing Company Policy

Establishing Rights to Access Accounts You can see which accounts users can view, withdraw from and make deposits to within the Company Policy. This is read-only section at the Company Policy level, but it can be adjusted within User Roles to fit a user’s specific responsibilities.

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In the Settings tab, click Security Limits . 1. Click the Accounts tab. 2. View the accounts that are used under the Company Policy. 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 1d 2d 3d 4d 5d 6d 7d 8d 9d

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Commercial Services: Editing Company Policy

Creating and Editing Account Labels Account labels allow users to organize their accounts. While these labels may be visible to all users, only users with enabled Manage Company Policy rights can create them.

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1a 2a 3a 4a 1b 2b 3b 4b 1c 2c 3c 4c J KLMNOPQRST U V W X Y Z A B C D E F G H I J KLMNOPQRST U V W X Y Z A B C D E F G H I A1 B1 C1 D1 E1 F1 G1 H1 A2 B2 C2 D2 E2 F2 G2 H2 A3 B3 C3 D3 E3 F3 G3 H3 J1 J2 J3 11a 12a 13a 14a 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 1d 2d 3d 4d 5d 6d 7d 8d 9d 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 1d 2d 3d 4d 5d 6d 7d 8d 9d 11b 12b 13b 14b 1d 2d 3d 4d A1 B1 C1 D1 A2 B2 C2 D2 A3 B3 C3 D3 J1 J3 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 11b 12b 13b 14b 15b 16b 17b 18b 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b 11a 12a 13a 14a 15a 16a 17a 18a J2 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 J KLMNOPQRST U V W X Y Z A B C D E F G H I A2 B2 C2 D2 E2 F2 G2 H2 I2 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 1d 2d 3d 4d 5d 6d 7d 8d 9d A1 B1 C1 D1 E1 F1 G1 H1 I1 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a Edit Labels icon to make changes to an account’s label. 4. (Optional) Enter a new label name and click the Create button. 5. (Optional) Check the box next to an existing label to add it to the account and click the Update button. 6. Click the Save button. 7. Click the Save button when you are finished making changes. A2 B2 C2 D2 E2 F2 G2 H2 I2 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b A3 B3 C3 D3 E3 F3 G3 H3 I3 A1 B1 C1 D1 E1 F1 G1 H1 I1 J1 J2 J3 A3 B3 C3 D3 E3 F3 G3 H3 I3 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b In the Settings tab, click Security Limits . 1. Click the Accounts tab. 2. Check the box next to a specific account. 3. Click the A2 B2 C2 D2 E2 F2 G2 H2 I2 A3 B3 C3 D3 E3 F3 G3 H3 I3 J1 J2 J3 A1 B1 C1 D1 E1 F1 G1 H1 I1

Commercial Services: Editing Company Policy

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Commercial Services

User Roles Overview Once you establish your Company Policy, you can start creating user roles. User roles are the restrictions placed to shape a user’s privileges, depending on the responsibilities a user has. Some users may have the ability to draft a transaction, while others can approve it. User roles must fit within the Company Policy and cannot exceed it.

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In the Settings tab, click User Roles . A. You can use the search bar to find specific user roles. B. Click the

11b 12b 13b 14b 15b 16b 17b 18b 19b 20b icon next to the appropriate column to sort user roles by name,

A1 B1 C1 D1 E1 F1 G1 H1 I1 status or users. C. The number under the Users column indicates how many users are assigned to this role. Click the number to see who is assigned to a specific role.

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Commercial Services: User Roles Overview

Commercial Services

Creating, Editing or Copying a User Role

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To begin editing or creating a user role, you must decide what privileges and responsibilities a particular user has. You can then write a description of the role and give it a unique name.

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11b 12b 13b 14b 15b 16b 11a 12a 13a 14a 15a 16a 17 A1 B1 C1 D1 E1 A2 B2 C2 D2 E2 A3 B3 C3 D3 E3 11 12 13 14 15 16 17 21 22 23 24 25 26 27 1 2 3 4 5 6 7 K L M N O P Q U V W X Y Z A B C D E F G 11 12 13 14 15 16 17 18 21 22 23 24 25 26 27 28 1 2 3 4 5 6 7 8 K L M N O P Q R U V W X Y Z A B C D E F G H A1 B1 C1 D1 E1 F1 A2 B2 C2 D2 E2 F2 A3 B3 C3 D3 E3 F3 11b 12b 13b 14b 15b 16b 17 A1B1C1D1E1F1G A2B2C2D2E2F2G A3B3C3D3E3F3G J1 1a 2a 3a 4a 5a 6a 7a 8a 1b 2b 3b 4b 5b 6b 7b 8b 1c 2c 3c 4c 5c 6c 7c 8c J2 1a 2a 3a 4a 5a 6a 7a 1b 2b 3b 4b 5b 6b 7b 1c 2c 3c 4c 5c 6c 7c 11a 12a 13a 14a 15a 16a 17a 11b 12b 13b 14b 15b 16b 17b 1d 2d 3d 4d 5d 6d 7d 8d 1d 2d 3d 4d 5d 6d 7d A1 B1 C1 D1 E1 F1 G1 A2 B2 C2 D2 E2 F2 G2 A3 B3 C3 D3 E3 F3 G3 11a 12a 13a 14a 15a 16a 17a 18a 11b 12b 13b 14b 15b 16b 17b 18b A1 B1 C1 D1 E1 F1 G1 H1 A2 B2 C2 D2 E2 F2 G2 H2 A3 B3 C3 D3 E3 F3 G3 H3

10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 1d 2d 3d 4d 5d 6d 7d 8d 9d In the Settings tab, click User Roles . 1. Decide if you are making a new role, editing an existing role or copying a role. a. Click the Create Role button if you are making a new user role. b. Click the icon to edit an existing role. c. Click the icon to copy and adjust an existing role. 2. (Optional) If you are editing an existing user role, edit the role name by clicking the icon. 3. Enter a role name if you are making a new role or copying a role. 4. Click the Ok button. 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b A1 B1 C1 D1 E1 F1 G1 H1 I1 A2 B2 C2 D2 E2 F2 G2 H2 I2 J3 A3 B3 C3 D3 E3 F3 G3 H3 I3

Commercial Services: Creating, Editing or Copying a User Role

Part 1 of 10: Choosing a Transaction to Edit in User Roles View a list of all transaction types including their approval limits and allowed actions. Here, users with Manage User Roles rights can choose a type of transaction to edit at the User Role level.

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1. Use the filters links and drop-down to filter transactions. 2. Click on the transaction type you would like to make changes to. J1

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Commercial Services: Creating, Editing or Copying a User Role

Part 2 of 10: Establishing Transaction Type Rights You can start assigning or editing a user’s rights, to help you decide which responsibilities and limitations a user should have regarding certain transactions. Here, you can change a user’s approval limits and decide which transaction types they can view, draft, approve or cancel.

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1. Use the drop-down to change which transaction activity a user can view. • All- Can view all transactions • Own- Can view own transactions • Acct- Can view transactions to or from entitled accounts • Role- Can view transactions by others in this role • No- Cannot view any transactions

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Commercial Services: Creating, Editing or Copying a User Role

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